Must-Know Itinerary Information (FAQs)

We keep our itineraries updated throughout the year based on your valuable feedback and the latest developments in each destination. This means the pre-trip information you receive might differ from what was available when you first booked. We encourage you to review it before you travel to stay fully informed. Once you’re on the trip, factors such as weather, local conditions, transport schedules, public holidays, or unforeseen events might require further adjustments to your plans. Additionally, local customs, traditions, or cultural events unique to the area may present unexpected opportunities or considerations. For example, a vibrant festival might lead to altered routes or a rare chance to immerse yourself in local celebrations. Your trip leader or our support team will keep you informed and work to ensure you make the most of these experiences. Flexibility and curiosity are key to embracing the dynamic nature of travel and discovering the charm of each destination.

Our tours offer a variety of accommodation options to suit different preferences and budgets. You can expect a mix of comfortable budget hotels, charming 3-star boutique hotels with unique local character, and luxurious 4-star premium chain hotels known for their exceptional amenities and service. Each property is carefully selected to enhance your travel experience, providing a perfect balance of comfort, convenience, and authenticity throughout your journey.

When it comes to camping in the United States, WeVenture Travel embraces it as an extraordinary opportunity to fully immerse travelers in the awe-inspiring beauty of nature and the rich diversity of National Parks. From pitching tents beneath star-studded skies to waking up to the sounds of the wilderness, camping allows for a closer connection to the landscapes you’re exploring. Whether it’s setting up near the towering red rocks of Utah or along the serene shores of a glacial lake, camping provides a unique chance to experience the raw beauty of these protected areas firsthand. It’s not just about spending the night outdoors; it’s about soaking in the tranquility, marveling at natural wonders, and forging deeper connections with fellow travelers.

While accommodations may vary, we always strive to ensure a clean, safe, and comfortable experience. Our goal is to provide you with a mix of practicality and authenticity, creating memorable moments that reflect the character of each destination. Regardless of where you rest your head, every stay is designed to complement your adventure and offer a true taste of the places you visit.

The accommodation style listed in the itinerary serves as a guideline and may change if our preferred options are unavailable. In such cases, we will arrange accommodations of a similar standard. While we request that rooms be ready upon arrival, especially for early check-ins, this may not always be possible. If immediate check-in isn’t available, luggage storage will be provided, and you can explore the destination or, on some trips, use shared day rooms until your room becomes ready.

Travel Conditions
During our trips, you will spend time traveling in a private vehicle with your group. Space may be limited, and the environment could feel somewhat cramped. However, this adds to the excitement and allows you to bond with your fellow travelers. Be sure to check the itinerary for travel time estimates.

Camping Experience
This journey may include partial or full camping, giving you the chance to reach more remote locations, as well as the pleasure of sleeping under the stars by a campfire. This is a participatory experience—meaning you’ll be more than just a passenger; you’re part of the team! Be ready to pitch in with tasks such as preparing meals and cleaning up afterward. It’s all about teamwork, and nobody enjoys setting up a tent alone!

Food Kitty
Teamwork extends to the optional food kitty, which is about USD 15 per day. This fund covers the cost of meals and eliminates the hassle of figuring out where to eat or calculating sales tax. Bulk buying and self-cooking help keep costs down. However, there will be opportunities to splurge on treats like a pizza night! While the kitty is optional and designed for convenience, those with special dietary needs can opt out and handle their own food purchases and cooking.

We provide tents, basic sleeping mats, camp kitchen essentials, camp chairs, and campfire supplies. Luggage is carried in trailers or vehicles, so please limit yourself to one medium-sized bag, backpack, or suitcase (max 20kg/44lb). Your bag may be handled roughly, so choose something durable. You can bring a small daypack with essentials like a water bottle and camera.

If traveling in shoulder season (April, May, September, October), pack extra cold weather gear, as temperatures may drop below freezing. Even in summer, desert and mountainous areas can be chilly at night.

Essential items:

• Sleeping bag: Bring one from home or purchase one before the trip. Temperatures can reach -5°C, and snow is possible. Consider donating it before returning home.
• Towel
• Travel pillow
• Reusable water bottle (1.5 liters or more) to reduce plastic waste. Tap water is safe in the US, and refill stations are available.
• Sun protection: Hat, sunscreen, sunglasses
• Quick-drying, breathable clothing: Layer for changing weather conditions. Even in summer, include a warm outer layer and waterproof jacket.
• Closed-toe hiking shoes: Essential for protection against rough terrain, bites, or stings.
• Bring personal travel documents such as your passport, visa, driver’s license, travel insurance, flight tickets, and Essential Trip Information. Keep photocopies of these documents in a separate location to help with replacements if needed.

Recommended:

• Cell phone, camera, spare batteries, charger, and power/plug adaptor (Types A & B, 120V). Some vans have USB-2 charging ports.
• Insect repellent (insects vary by location and weather).
• Cotton bandana or scarf for evaporative cooling, sun or dust protection, or warmth.
• Head torch/headlamp.
• Plastic/waterproof toiletry bag for keeping clothes dry in camp showers.
• Swimwear.
• Shower shoes (rubber sandals for camp showers).
• Personal medical kit with pain relievers, electrolytes, anti-diarrhea, antibacterial gel, wipes, and Band-Aids.

Optional:

• Sleep sheet (for hot seasons).
• Thermarest (extra comfort with a double mattress layer).
• Lip balm and moisturizer (for desert areas).
• Ear plugs (for noisy tent mates).
• A book, journal, or headphones (for downtime).

Our experiences uplift local businesses, foster economic growth, and support community development. We promote respect for residents and cultures, valuing traditions and contributions to create sustainable, thriving communities.

We believe travel can be transformative when approached with care, intention, and respect. Partnering with Native American communities, we work to preserve heritage, support local economies, and promote cultural understanding. By amplifying their voices and sharing their stories, we aim to foster meaningful connections that honor both past and future.

We also collaborate with National Parks to preserve natural beauty, adhering to Leave No Trace principles to minimize environmental impact. These practices protect our planet for future generations and deepen travelers’ connection to nature. We might even join ranger programs or help the parks get rid of litter while we travel through the parks

Budget appropriately for optional meals, drinks, shopping, activities, and souvenirs. Review the itinerary to understand what’s included in the trip price and what costs you’ll cover. ATMs are widely available in North America; check with your bank for international fees. Most optional activities accept credit cards. Cash apps are also widely accepted nowadays.

Tipping
Tipping is customary in North America, especially in tourism-related services.

• Your Trip Leader: Consider tipping US$10–20 per person per day for excellent service, though the amount is up to you.
• Local Guides: A tip of $5–10 per person is recommended for expert guides during included activities.
• Restaurants: Tip 18%–22% of the bill.
• Bars: Tip US$1 per drink.

Note: State and federal taxes are often not included in listed prices, so your bill may be slightly higher than expected.

A trip leader or guide plays a vital role in ensuring the smooth running of a group tour. They are responsible for managing logistics, such as coordinating transportation, accommodations, and daily activities, while ensuring the safety and well-being of all participants. Beyond handling practicalities, the trip leader also acts as the main point of contact, providing insightful information about the destinations, local culture, and points of interest. They assist with problem-solving, address individual needs, and create a positive group dynamic, fostering a fun and enjoyable experience. The trip leader ensures that the tour runs on time, all inclusions are met, and that travelers have an informative and memorable journey.

Trip Leaders are also drivers
Our leaders in the US and Canada are responsible for both driving the van and navigating throughout the country. Driving hours are strictly regulated in North America to ensure that drivers remain well-rested and not overworked.

In many National Parks, it is prohibited for non-qualified rangers to provide information. As a result, our leaders will encourage travelers to visit the park’s information centers to learn more about the sites, as required by the park rangers.

We are committed to ensuring a safe and respectful environment for all travelers. Any form of violence (verbal or physical) or sexual harassment, whether between customers, involving our leaders, partners, or local communities, will not be tolerated. Sexual relationships between a tour leader and a customer are strictly prohibited.

The use or possession of illegal drugs is not allowed. If you choose to consume alcohol during your travels, we encourage responsible drinking and expect compliance with local alcohol laws. In the U.S., the legal drinking age is 21, and in Canada, it is 18 in Alberta, Manitoba, and Quebec, and 19 in other provinces and territories. Our leaders are unable to assist underage passengers in purchasing alcohol.

We do not support the sex tourism industry, which exploits vulnerable individuals and harms communities. Engaging with sex workers is not permitted during our trips.

By traveling with us, you agree to follow these rules and comply with the laws, customs, foreign exchange, and drug regulations of all countries visited. You also agree to travel in line with our Responsible Travel Guidelines.

The group leader’s decision is final on matters affecting the safety or well-being of any traveler or staff member. Failure to comply with the group leader’s instructions or behavior that disrupts the group may result in immediate removal from the trip with no refund, and we may choose not to carry you on future trips.

If you witness inappropriate behavior during your trip, please inform your trip leader right away.

Travel insurance is mandatory for all international trips. At a minimum, your coverage should include medical expenses and emergency repatriation. If you’re traveling within your home country or region, ensure you can easily access public medical services in case of an accident. We highly recommend having a policy that also covers personal liability, cancellation, curtailment, and loss of luggage or personal items. For international trips, you cannot join the group until you provide proof of travel insurance and the 24-hour emergency contact number of the insurer.

If you’re using credit card insurance, your leader will need the insurer’s details, coverage level, policy number, and emergency contact number, not just your bank’s name or credit card information. Please check with your bank for these details before arriving.

For travelers from the European Union or Switzerland, basic international health insurance is provided, so travel insurance isn’t mandatory under EU law. However, it doesn’t cover emergencies like rescues, private healthcare, or repatriation, so we strongly recommend comprehensive coverage.